Aptech has teamed with Birchstreet Systems to deliver efficiency and automation to the procure-to-pay (P2P) process. This collaboration brings together Aptech’s cloud-based enterprise accounting and Birchstreet’s P2P software to deliver better control over purchase orders, invoicing, budgeting, order delivery, flexible payment options and more, according to the companies.
When Twenty Four Seven Hotels transitioned from Aptech’s legacy accounting solution to PVNG for enterprise accounting, the company requested that integration to the BirchStreet P2P solution be added as part of the process to eliminate manual entry of purchase orders and invoices.
“Integration between Aptech and BirchStreet has been instrumental to our performance,” said Khanh Tran, VP, finance & accounting, Twenty Four Seven. “Our vendor relationships have greatly improved now that the accounts payable process and check runs are fluid. Vendors are being paid on time and our hotels never run out of the merchandise that our guests demand.”
He continued, “Eliminating redundancy—like rekeying invoices—saves a lot of time, and it also stops input errors and mishaps with missing statements. Everything moves automatically from BirchStreet into PVNG, and all data is easily accessible via hyperlink. While invoices still need to be reviewed by the GMs, tying the two systems together takes the tediousness of researching and inputting data out of the equation. Both companies are extremely responsive and worthy of a 10/10 ranking for customer service. We could not ask for anything better as a hotel client.”
Together, Aptech and BirchStreet are enabling hoteliers to:
- Report spend currently on un-invoiced purchase orders
- Control POs before they go to the suppliers (cost control through approvals and bid management)
- Control orders sent to compliant vendors and products to reduce rogue spending
- Consolidate suppliers and buyers on the same ordering platform with visibility to the same products
- Manage budget and checkbook in real time
- Enhance the receiving process to better manage goods received
- Access automatic accruals based on goods received but not yet invoiced
- Automate the entry of invoice data to accounts payable
- Leverage approval workflow for invoice payment process
- Utilize digital storage of invoice images with easy search capabilities
- Increase P&L review efficiency with drill down from summary income statement to invoice image
“With hospitality facing critical staffing and supply management issues, it is imperative for best in class technology providers to work together to streamline processes and deliver efficiencies,” said Valerie Layman, chief product officer, BirchStreet. “We are delighted to work with Aptech to bring industry leading integrated P2P and accounting solutions to all hoteliers.”
Jill Wilder, president, Aptech, said, “PVNG has become a game-changer in the world of hotel accounting. It features accounts payable, accounts receivable, general ledger modules and more that, when combined with BirchStreet’s P2P functionality, simplifies payment processes across the board. Finding technology partners that you can trust is not as easy as one may think today. Aptech and BirchStreet have the tools and hospitality longevity our customers expect to ensure frictionless financial management.”
